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Last Chance For ICD-10 Training Webinars

Do You Still Need Help Getting Medisoft or Lytec Setup For ICD-10?

If you still need help getting Medisoft or Lytec setup for ICD-10, your days are numbered and you are running out of time. Everyday we get one more day closer to the deadline and we have more people calling for help. So here is one more chance to get the help you need to get your software ready for the transition.

The ICD-10 Prep Webinars Are Your Last Chance For FREE Help!

Join us on a FREE webinar to learn what you need to know to get Medisoft or Lytec setup for ICD-10. During this 90 minute webinar, we will teach you how to set the ICD effective date, update your insurance carriers, put the program into test mode for sending test claims, and all the options for importing your ICD-10 codes. Also, since this webinar will be live, there will be a Q&A at the end to try and answer any questions. Webinars are held separately for Lytec users and Medisoft users.

Click here to find out dates, times and to register.

icd-10 webinar register here

Still need additional help, or can’t wait for these webinar times? Register for our ICD-10 Webinar Recordings.

Early this year, we ran a series of detailed webinars and then put the recordings out on our blog for you to check out. You can access these recordings by going to our registration page here. There are a total of 5 webinar recordings in all, and will go into much more detail than the webinars we are running this month.

Register for the webinar recordings, or register for these live webinars…or both! Whichever works best for you.

 

 

 

How Do You Get The ICD-10 Codes Into Medisoft?

 icd10 humor

Have you been wondering how to get all those new codes into Medisoft?

We have had many practices ask us how to get all of the new ICD-10 codes into Medisoft. We finally put this webinar together to help answer that question. It is a follow-up ‘Bonus’ webinar to our ICD-10 Webinar series we ran earlier this year. We broadcast this webinar on a very limited scale the other week and we are now making the recording available here.

In case you missed our ICD-10 Webinars, go to our Events page on our website to sign up and get access to the ICD-10 Webinar recordings.

In that series, you will learn all about all the new ICD-10 features that are loaded into Medisoft v20, and you will learn how to get all the new codes into Medisoft, and you will learn how to test your ICD-10 claims, and you will learn several other tips on how to make the transition to ICD-10 a little easier on yourself.

Right now though, we will specifically discuss how to get the ICD-10 codes into Medisoft.

Does Medisoft Come Pre-Loaded with ICD-10 Codes?

That answer to that question is “No”, but the good news is that we have options! Let’s take a look at the options.

Option 1 – The ICD-10 Mapping Tool

The ICD-10 Mapping Tool is one of the features built into Medisoft.  If you are on Version 19 or Version 20, you have this tool. This tool looks at the existing ICD-9 codes that you have in Medisoft and then using the GEMs (General Equivalency Mappings, which were produced by CMS) recommends one-to-one mappings, and one-to-multiple mappings for ICD-10 codes that you can use.

If you need how to use the mapping tool, go to our Events page on our website and watch our ICD-10 webinars and we’ll show you in detail how to use this tool, along with all the other ICD-10 tools in the program.

This is a very good tool, and you should use it. However, we like to call this a “good start” because it may not be enough for you. The reasons it may not be enough is because not all codes map or are included in the GEMs. Also, the GEMs were developed for the primary purpose of comparing and converting data (translating codes). And lastly, if everything was a 1-to-1 match then there would be no need for ICD-10!

As a note, if you are a new practice, and you do not have any ICD-9 codes yet, this tool will do nothing for you. You will need to build your own code library through one of the other tools we discuss below.

Option 2 – Medisoft Codes On Disk

If you are considering purchasing a physical code book, you need to instead consider to purchase Codes On Disk. Codes on Disk for Medisoft is a separate product you can purchase that will help you populate new codes into your program. It is a program that runs outside of Medisoft and will help you fill in all the gaps that the Mapping Tool left for you.

To start, Codes On Disk is the entire library of ICD-10 codes, and ICD-9 codes, and CPT codes, and Procedure codes.  It contains every code that is available to use by anyone. If you are a brand new practice, this program is a must. Using this program, you can import the entire code library in bulk, or you can review and select just the codes you want to import and then bring all of your selected codes in all at once.

Outside of just importing codes, there are many other reasons you would want this product, and when you watch the video below, we’ll show you all the benefits of Codes on Disk, and we’ll give you an overview of how to use the program.

Option 3 – Medisoft Encoder Pro

Medisoft Encoder Pro is another program that you can purchase separate from Medisoft, but it works directly inside of Medisoft. You don’t have to leave Medisoft to use Encoder Pro.

Encoder Pro exists to help you build your code library. It is not a bulk import like Codes On Disk, it helps you to find the specific diagnosis codes and procedure codes you need for specific situations, and is always available as a search engine of the entire code library.

Why would you spend money on a code book if you could spend money on Encoder Pro, and then use the software right inside of Medisoft which you can use to search for new codes and then import them into the program. It’s like Google versus the phone book. Google wins everytime!  Same with Encoder Pro!

Watch the webinar recording below to get more information on this amazing product, and to see how it works in the program.

Webinar Replay – How Do I Get My ICD-10 Codes Into Medisoft?

(Don’t forget to watch all of the other ICD-10 training videos we have! Go to www.azcomp.com/events to get access to the videos.)

Call us at (888) 799-4777 for more information or pricing for Codes On Disk & Encoder Pro.

Five More Facts about ICD-10 from CMS

are you allergic to anything cartoonThe other week, the Centers for Medicare & Medicaid Services (CMS) shared five facts dispelling misperceptions about the transition to ICD-10.  We posted about that and added some comments.  In case you missed it, you can read that one here.

Here are five more facts addressing common questions and concerns CMS has heard about ICD-10:

Five More Facts about ICD-10 & comments about them

1. If you cannot submit ICD-10 claims electronically, Medicare offers several options.

CMS encourages you to prepare for the transition and be ready to submit ICD-10 claims electronically for all services provided on or after October 1, 2015. But if you are not ready, Medicare has several options for providers who are unable to submit claims with ICD-10 diagnosis codes due to problems with the provider’s system. Each of these requires that the provider be able to code in ICD-10:

  • Free billing software that can be downloaded at any time from every Medicare Administrative Contractor (MAC)
  • In about ½ of the MAC jurisdictions, Part B claims submission functionality on the MAC’s provider internet portal
  • Submitting paper claims, if the Administrative Simplification Compliance Act waiver provisions are met

If you take this route, be sure to allot time for you or your staff to prepare and complete training on free billing software or portals before the compliance date.

2. Practices that do not prepare for ICD-10 will not be able to submit claims for services performed on or after October 1, 2015.

Unless your practice is able to submit ICD-10 claims, whether using the alternate methods described above or electronically, your claims will not be accepted. Only claims coded with ICD-10 can be accepted for services provided on or after October 1, 2015.

3. Reimbursement for outpatient and physician office procedures will not be determined by ICD-10 codes.

Outpatient and physician office claims are not paid based on ICD-10 diagnosis codes but on CPT and HCPCS procedure codes, which are not changing. However, ICD-10-PCS codes will be used for hospital inpatient procedures, just as ICD-9 codes are used for such procedures today. Also, ICD diagnosis codes are sometimes used to determine medical necessity, regardless of care setting.

4. Costs could be substantially lower than projected earlier.

Recent studies by 3M and the Professional Association of Health Care Office Management have found many EHR vendors are including ICD-10 in their systems or upgrades—at little or no cost to their customers. As a result, software and systems costs for ICD-10 could be minimal for many providers.

5. It’s time to transition to ICD-10.

ICD-10 is foundational to modernizing health care and improving quality. ICD-10 serves as a building block that allows for greater specificity and standardized data that can:

  • Improve coordination of a patient’s care across providers over time
  • Advance public health research, public health surveillance, and emergency response through detection of disease outbreaks and adverse drug events
  • Support innovative payment models that drive quality of care
  • Enhance fraud detection efforts

What this means for smaller independent practices (from our perspective)

First – Don’t put yourself in a position where you are scrambling to try and figure out a work-around at the 11th hour.

It is very nice that Medicare offers some options for you in the event that you haven’t gotten your act together in time.  The problem with this is that you will still be scrambling to figure things out, to learn a new system, to learn what crazy hoops you have to jump through just to get by.  This will still cripple your operation.

Don’t rely on some duct tape patch job free software program provided by MAC.  The software may be free but your time is not.  Remember this is free software for sending a claim – period.  It is not a Practice Management software and it will not integrate with Medisoft or Lytec.

In the free program, you won’t be able to post payments, send statements, run reports, track aging, etc.  This means you will still need to log all of the information into your Practice Management software (Medisoft or Lytec), and then rekey it into the “free software” so that you can submit the claim.

If you are already using Medisoft or using Lytec for your billing, your best bet is to continue managing all aspects of your billing from one place in a program that you are already familiar with.

We also recommend getting the ICD-10 ready version early.  Get it early so you can practice and be prepared.  Get it early so you don’t get caught in a tidal wave of other practices who are waiting till the last minute.

 

Second – if you are using the Medisoft or Lytec EMR systems, the ICD-10 billing components are included.

When you use McKesson Practice Choice EMR that is integrated with either Lytec or Medisoft, your ICD-10 ready version of Lytec or Medisoft is included with the EMR subscription.  Same with Lytec MD or Medisoft Clinical EMR systems.  If you have already been using these systems then the ICD-10 features you need are already available to you.

If you are one of the hold-outs for implementing EMR, and if you have not upgraded your PM software, then maybe now is the time to consider implementing an EMR.  Aside from all the regular advantages of implementing EHR (which are many), and also aside from the fact that when you implement a Medisoft or Lytec EHR you will get the ICD-10 features for free, there are many aspects of our EHR systems that will make your life easier with the transition to ICD-10.

Do you want to learn how to make the transition to ICD-10 easier on you?

Click here to opt-in to our ICD-10 webinar recordings.

 

Start Practicing Using Your ICD-10 Codes As Soon As…Now!

Even if you have all of the tools that you need, if you wait until October 1 to start using everything, then it will be a rough transition.  If you haven’t worked out your own kinks, then you could see significant delays in getting your claims paid and you will be frustrated with the process.  Don’t do that to yourself.  You can start practicing today!

Here are a couple tips to help you start practicing.

Our second webinar recording shows you how to put your software (either Lytec or Medisoft) into “testing mode” so that you can submit test claims.  In our third webinar, we outline how you can test your ICD-10 claims with your clearinghouse.  We provide specific information from Relay Health because that is our preferred clearinghouse, but we give you the info you need so you can enquire with your own.

There is also a feature in your ICD-10 version of the program that allows you to just start coding everything in ICD-10 right now, but your claims will still be submitted in ICD-9 right up until September 30th!  In the program, you can set a date for when to start submitting your ICD-10 claims.  Set that date right now so you don’t need to worry about making any changes on the morning of October 1.  Learn how to do this by watching the webinars.

Doing all this will allow you to practice coding in ICD-10 now and so that you and your staff can get comfortable with the changes, but without the added stress of potentially delayed payments.

Good luck!  Please comment below if you have any questions, need any help, or have any success / failure stories to share with the community.

 

Disclaimer: AZCOMP Technologies, Inc, (AZCOMP) is providing this material as an informational reference for practices who currently submit claims using ICD-9 codes. Although every reasonable effort has been made to assure the accuracy of the information within these pages at the time of posting, the Health Care industry is constantly changing, and it is the responsibility of each provider to keep themselves up to date of industry requirements.

ICD-10 Webinar Recordings

icd-10

The ICD-10 Webinar Series Replay Videos Are Now Available!

Through February and March we ran a series of webinars designed to help prepare small and independent practices get ready for the transition to ICD-10.  It was a four part webinar series and now you can access all of the videos.

Webinar #1 lays the foundation for the next three videos.  We briefly explain what ICD-10 is all about and then we provide information on how to get started with planning, etc.

Webinar #2 presents several problems that ICD-10 creates for billing and submitting claims and testing, etc.  Then we show you in the program (either Medisoft or Lytec) how to use the ICD-10 tools that are solutions to the ICD-10 problems.

Webinar #3 provides information you need to know in order to test submitting electronic claims to your clearinghouse, and helps you understand what you need to do vs. what you don’t need to do.

Webinar #4 presents a handful of other challenges you will be facing with ICD-10 that aren’t necessarily directly related to billing or submitting claims.  We show you what tools are available to overcome these challenges, which will help you avoid an ICD-10 transition nightmare!

How to get the webinar replay videos?

Visit our webinar registration page here.  While on this page, you’ll tell us if you are using Medisoft or Lytec so that we can send you the correct videos.

Access to the video’s is FREE!  Click here to get the video’s.

It’s time to get ICD-10 Ready

If you’ve read anything in the news lately about ICD-10, you already know that the recent SGR Bill was passed and did not include any further delays to ICD-10.  The transition date is set for October 1, 2015.  That is five months away! If you are not ready to start submitting your claims with ICD-10 codes come the first of October, your practice is liable to face some pretty significant challenges.

We have the tools that you need!  If you have not upgraded to Medisoft V20 or Lytec 2015, now is the time!  Please give us a call to speak with one of our Software Specialists so that we can get you taken care of.

Codes on Disk and Encoder Pro

To help make the ICD-10 transition a little easier, you may want to consider Codes on Disk and Encoder Pro.

Codes on Disk is a tool available for both Medisoft and Lytec.  Instead of looking up your codes in a book and then manually entering them into the program, you can just import all of the codes directly into your program!

And with Encoder Pro, you will be able to easily search all 3 sets of codes (ICD-10, CPT, and HCPCS codes) to get integrated search results, code details and descriptions.  This can all be done within either Medisoft or Lytec without having to open a code book or leave your program.  This is a major time saver.

If you feel you need any other help getting ready for ICD-10, please give us a call to let us know your needs and we’ll see how we can help!

Five Facts about ICD-10 from CMS

quick fix icd-10 conversion team cartoon

The Centers for Medicare & Medicaid Services (CMS) recently talked with providers to identify common misperceptions about the transition to ICD-10 in order to help dispel some of the myths surrounding ICD-10.  Some of the most common questions and concerns about ICD-10 are covered in these five facts written by CMS.

The Five Facts about ICD-10 & CMS comments about them

1. The ICD-10 transition date is October 1, 2015.

The government, payers, and large providers alike have made a substantial investment in ICD-10.  This cost will rise if the transition is delayed, and further ICD-10 delays will lead to an unnecessary rise in health care costs.  Get ready now for ICD-10.

2. You don’t have to use 68,000 codes.

Your practice does not use all 13,000 diagnosis codes available in ICD-9.  Nor will it be required to use the 68,000 codes that ICD-10 offers.  As you do now, your practice will use a very small subset of the codes.

3. You will use a similar process to look up ICD-10 codes that you use with ICD-9.

Increasing the number of diagnosis codes does not necessarily make ICD-10 harder to use.  As with ICD-9, an alphabetic index and electronic tools are available to help you with code selection.

4. Outpatient and office procedure codes aren’t changing.

The transition to ICD-10 for diagnosis coding and inpatient procedure coding does not affect the use of CPT for outpatient and office coding.  Your practice will continue to use CPT.

5. All Medicare fee-for-service providers have the opportunity to conduct testing with CMS before the ICD-10 transition.

Your practice or clearinghouse can conduct acknowledgement testing at any time with your Medicare Administrative Contractor (MAC).  Testing will ensure you can submit claims with ICD-10 codes.  During a special “acknowledgment testing” week to be held on June 2015, you will have access to real-time help desk support.  Contact your MAC for details about testing plans and opportunities.

What this means for smaller independent practices (from our perspective)

First – if you feel you aren’t prepared, there is no time like today to get started.

What do you need to do to get prepared?  That answer is different for each different practice, but we have some resources available for you.  Use the ones that fit best with where you are at.

ICD-10 Planning Tools

ICD-10 Webinar Series – A few months back we hosted a series of ICD-10 webinars.  You can access the recordings now by clicking here.  In these 4 short webinars (each recording is between 30 to 45 minutes) we provide a lot of information to help with planning, to help you learn how to use the ICD-10 tools that are built into Medisoft v20/v19 and Lytec 2015/2014, how to conduct testing with your clearinghouse, and give other tips on how to become ICD-10 ready.

Quick ICD-10 Planning Checklist – This 1 page (front and back) checklist summarizes in simple terms what you need to consider for your practice to get ICD-10 ready.

ICD-10 Impact Summary – This 1 page (front side only) info sheet summarizes how ICD-10 might impact different aspects of your practice to help you understand what changes you might need to make.

Roadto10.org – They have some videos you can watch, a “Build Your Action Plan” tool you can use and many other articles and other resources.

Second – you need to upgrade to the ICD-10 ready version of your software.

Your software is not ICD-10 ready if you are not on Medisoft v20/v19, or Lytec 2015/2014.  Medisoft v18 or any other earlier model is not ICD-10 ready.  Lytec 2013 or any other earlier model is not ICD-10 ready.

Call us today at (888) 799-4777 to get your ICD-10 ready software.

Third – consider additional software solutions to help make the transition easier.

In addition to upgrading to Medisoft v20 or Lytec 2015, there are additional tools that can help make things easier.  Fact number 3 above provided by CMS states that electronic tools are available to help you with code selection.  Here are the tools that we have to offer.

Codes on Disk

If your time is valuable then you are going to truly appreciate this simple tool.  Import the latest CPT-4, ICD-10, and HCPCS codes for your specialty into Medisoft or Lytec to assist you with implementing the standard code set requirement for HIPAA.  Save yourself hours of manual labor entering all those procedure and diagnosis codes.  This tool can be used by existing Lytec and Medisoft users alike.  It will not erase your existing codes.

Encoder Pro

Encoder pro enables users to simultaneously search across ICD-10, CPT, and HCPCS codes to get integrated search results, code details, and descriptions.  This will save so much time compared to searching a physical code book by hand.  If you have Google or Bing at your fingertips, would you ever go pick up a phone book or encyclopedia or dictionary?  Take advantage of Encoder Pro the way you use Google to find things out.

EMR

Has your practice implemented an EMR yet?  If you are not using EMR yet, let ICD-10 be another reason to consider it.

How can EMR help with ICD-10?  The short answer is that we cover 5 ways an EMR can help make the transition to ICD-10 easier in our webinar series mentioned above.  Feel free to watch the webinar recordings.

Still not really a direct answer, but here are two questions to consider to get you started thinking about it.

Question 1: What is your paper superbill going to look like with the expanded list of codes you will use in your practice?

Question 2: With an increased need for documentation, how are you going to retrain yourself or your staff to be better at documentation?

With the transition to ICD-10, even though you won’t need to use all 68,000 codes, you will definitely see an increase in the number of codes you are using on a regular basis.  This could significantly increase the size of your superbill.  If you are seeing patients with a four or eight page superbill, how fun will that be to manage?

By implementing an EMR, you will make the switch to an electronic superbill which will be so much better for managing all those codes.  Additionally, the documentation needed with your ICD-10 claims will be taken care of for you while using the EMR program.

There are several other ways an EMR can help with ICD-10, which are covered in our webinar replay you can watch.  And of course EMR helps in many other aspects with amazing tools like e-prescribing, lab-interfaces, eliminating paper charts and helping to improve patient care to name just a few.  To learn more about our Medisoft and Lytec EMR options or to schedule a demo, just give us a call!

Lastly – practice using ICD-10 codes starting ASAP!

Practice!  Practice!  Practice!

Even if you have all of the tools that you need, if you wait until October 1 to start using everything, then it will be a rough transition.  If you haven’t worked out your own kinks, then you could see significant delays in getting your claims paid and you will be frustrated with the process.  Don’t do that to yourself.  You can start practicing today!

Here are a couple tips to help you start practicing.

Our second webinar recording shows you how to put your software (either Lytec or Medisoft) into “testing mode” so that you can submit test claims.  In our third webinar, we outline how you can test your ICD-10 claims with your clearinghouse.  We provide specific information from Relay Health because that is our preferred clearinghouse, but we give you the info you need so you can enquire with your own.

There is also a feature in your ICD-10 version of the program that allows you to just start coding everything in ICD-10 right now, but your claims will still be submitted in ICD-9 right up until September 30th!  In the program, you can set a date for when to start submitting your ICD-10 claims.  Set that date right now so you don’t need to worry about making any changes on the morning of October 1.  

Doing all this will allow you to practice coding in ICD-10 now and so that you and your staff can get comfortable with the changes, but without the added stress of potentially delayed payments.

That’s it for now.

If you’ve been working on getting ICD-10 ready at your practice – feel free to share your successes or your failures with the community so we can learn from each other.  Share with us in the comments below!

Announcing ICD-10 Training Webinars

Are you a small, independent medical practice or billing company?  Do you need some help getting ready for the ICD-10 transition?

With the ICD-10 transition right around the corner, we want to make sure that everyone is ready.  This webinar series is designed to help everyone get ready!

From these webinars you will learn:

  • The basics and background of ICD-10.
  • What new challenges you will have with billing because of ICD-10 and what your software (either Medisoft v20 or Lytec2015) will do for you to overcome these challenges.
  • All about testing submitting your claims so that you will feel confident going into October.
  • What you can do to make the transition to ICD-10 as easy as possible.

If you need practical and easy-to-understand information specific for your software (Medisoft or Lytec) to help you prepare for the October 1 deadline, then this is exactly what you are looking for.

Take a moment now to learn more about the webinars and to register.

Click Here for ICD-10 Webinar Information and Registration

As part of your ICD-10 implementation plan, you will need ICD-10 ready software for your practice.  Give AZCOMP a call at (888) 799-4777 to talk with a Software Specialist when you are ready to buy Medisoft v20, or Lytec 2015 or integrated EMR systems.

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We don’t just sell software.  We understand the challenges Small Practices face & we find powerful solutions to help!  We’ve helped thousands of practices become more efficient, increase revenue, and most importantly – improve patient care.

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We are NOT a one man show.  We have specialized teams who know the software inside and out.  Each team is highly qualified in their area- like Software Support, Training, Installation, IT…  Let’s just say that the software companies are coming to us when they need help!

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It’s no secret that the happiest and most efficient Software users are those properly trained.  So we make sure that our customers get the expert training they need & won’t find anywhere else- like Free Tips and Tricks videos on our blog, webinars, and our popular Training DVD’s.