2 Use Cases for AI That Will Boost Productivity in Your Business Now

Harnessing the Power of AI in Your Business Today

In today’s rapidly evolving business landscape, leveraging cutting-edge technologies like AI can be a game-changer for your organization. By embracing AI tools such as Bard, ChatGPT, and Bing AI, businesses can unlock many opportunities to streamline operations, boost productivity, and enhance customer experiences. And even beyond Bard or ChatGPT, many other software developers are creating new software applications daily that could be useful to your business. In this article, however, we will focus on just two uses of AI that can revolutionize your business right now.

AI Tools: Bard, ChatGPT, and Bing AI

Before delving into the specific use cases, it’s important to understand the specific AI tools we’re focusing on in this article. Bard, ChatGPT, and Bing AI are powerful platforms that provide valuable assistance across various tasks. Having personally used all three of these tools, I prefer Bard and ChatGPT as of this writing. Both tools offer unique benefits and capabilities that are better than Bing AI. While this article focuses on Bard and ChatGPT, I recommend experimenting with all three tools to determine which best suits your business needs.

Writing Assistance

One of the most versatile applications of AI in business lies in its ability to aid in various writing tasks. Bard and ChatGPT can be invaluable assets in streamlining the writing process, enhancing content quality, and saving time. Consider the following applications:

  1. Editing: AI tools can effectively proofread documents for grammar and spelling errors, ensuring professional and error-free content.
  2. Rewriting: AI makes transforming a document into a different style or format easier. It can help revamp articles or documents while preserving the core message. If prompted, it can even rewrite anything in the style of a known person, like Hemmingway, Martin Luther King, Jr., or John Grisham, for example.
  3. Generating Suggestions: AI tools can provide valuable feedback or recommendations on areas for improvement in an article or document, assisting in enhancing its overall quality.
  4. Outlining: Bard and ChatGPT can aid in creating outlines for articles, emails, and other documents, offering a solid framework for your writing tasks.
  5. Generating Content: AI tools can generate comprehensive content for various purposes, from providing topic-based article writing to conducting research and offering references.
  6. Research Assistance: Leveraging AI’s capabilities, use it to research specific topics, expanding your knowledge base and providing valuable insights.
  7. Refining: Create an ongoing dialogue with the AI tools. If the AI writes anything you’re not happy with, prompt the AI to rewrite it again. You can ask the AI to rewrite certain sections or specific sentences. Keep asking it in different ways over and over until it produces exactly what you’re looking for.
  8. Fact-Checking: While AI tools are proficient in generating content, it is essential to cross-reference the information provided. Ask the AI for references, and it will give them to you. Use those references as a starting point to verify the facts on your own.

By harnessing AI for your writing needs, you can expedite important tasks such as composing emails, creating blog posts, developing Standard Operating Procedures, crafting sales scripts, writing a memo to your employees, or even drafting speeches. The assistance offered by AI enables you to communicate more effectively, saving time and improving the quality of your written communication.

It is best to remember that tools like ChatGPT or Bard are there to be helpful to you. In your writings, use these tools to help you quickly get 25% of the way or even 90% of the way to the finish line of your task. Anything that the AI produces will need some personal touch to finish it just right.

Summarizing Meeting Transcripts and Creating Task Lists

Meetings are integral to business operations, and AI can simplify summarizing and extracting actionable insights from meeting transcripts. Here’s how:

Step 1: Transcription Acquisition

A written transcript of the meeting is needed to begin. Depending on the meeting venue, there are multiple ways to obtain a transcription.

Virtual meeting platforms such as Microsoft Teams or Zoom have features that allow you to transcribe your meeting or have the meeting recorded. If you can get a recording, send it to your favorite transcription service to have it transcribed for you. If you can get a transcription from the meeting, you’re ready for the next step.

Record the audio using your phone for in-person meetings and send it to a transcription service.

In the case of phone calls, obtain the audio file from the call recording feature of your phone system and send it for transcription.

Explore transcription services like Rev.com for accurate and efficient transcriptions.

Step 2: Summarization and Task List Creation

Once you have the written transcript, copy and paste it to ChatGPT or Bard and request a summary and task list. Witness the magic unfold as the AI summarizes the meeting and creates an organized list of actionable items within seconds.

That’s all there is to it.

Now, after any meeting, you no longer need to wonder what tasks you must complete. If you’re the organizer of the meeting, when the meeting is over, you now have an easy way to send everyone their assignments. If someone else was supposed to attend the meeting but couldn’t, you can easily send the summary.

Last week, I tried this for the first time in one of my Microsoft Teams meetings. At the beginning of the meeting, I turned on the transcription feature. At the end of the meeting, a document was generated for me. I copied the entire transcription and then pasted it into Bard and ChatGPT both as an experiment. I prompted the AI to “summarize this transcription and create a task list.” About 3 seconds later, I had a summary paragraph of the meeting and a nice list of action items with the name of the person responsible for completing that item. I then copied and pasted that into an email to all the meeting participants.

Businesses can use this process for online meetings, customer or prospect meetings, department or team meetings, employee reviews, meetings with vendors, patient exams, training sessions, and many other meeting scenarios.

Embrace AI in Your Business

By embracing AI for tasks like writing assistance and meeting summarization, your business can experience immediate benefits. Getting started in using AI for these simple tasks will put you in a position to use it for more and more tasks down the road. Moreover, as AI advances and integrates further into existing software and platforms, you will be well-prepared to leverage technology for future success.

Incorporating AI tools like Bard and ChatGPT into your business processes can yield substantial advantages. From improving writing efficiency and quality to simplifying meeting summarization and task management, AI empowers you to accomplish more in less time. Remember to experiment with different AI tools to find the one that aligns best with your unique requirements.

About AZCOMP Technologies

AZCOMP Technologies, as a full-service IT solutions provider in the Phoenix/Mesa area, is committed to assisting you in implementing AI solutions for your business. By embracing AI now, you position your business to stay at the forefront of technological innovation and drive growth in the future. We’re also helping businesses establish a solid technological foundation to grow and achieve their business goals. Should you require any guidance or support in harnessing the power of AI, feel free to reach out to us. Let us know how we can help your business by requesting a technology consultation.