New Medisoft v19 Feature-ICD 10 Code Mapping Utility

Medisoft ICD-10 Code Mapping Utility Introduction

There is a new Create ICD-10 Code Mapping utility.

IMPORTANT: Have only ONE user at a time updating and creating codes.

New Menu Item

To access this screen, on the Tools menu, point to Services, and click Create ICD-10 Mappings.

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You can also open this screen by pressing the C key from this menu.

New Screen

Use the Create ICD-10 Mappings utility to automatically create new ICD-10 codes that are mapped to existing ICD-9 codes or update an existing ICD-10 code with an ICD-9 already in your list. The 1:1 Mappings tab will show you the codes that can be mapped automatically. Select those codes you want and click Create Selected Codes.

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An globe icon on a line item indicates that the ICD-10 code already exists in your list of diagnosis codes but it has not been mapped to an ICD-9 code. When you select the check box for this code, Medisoft will enter your ICD-9 code into the existing code in the table.

You can also change the code value listed in the New Code column by clicking in the field. In this way, you can customize a new code according to your needs.

The table below shows the fields and buttons on this screen with a description of each.

Element Description
Grid The box shows you the ICD-9 codes and their corresponding mappings.
New Code Select the check box to view the new code that will be created. If you want to change it, click in the column and enter your own code. If the new ICD-10 code already exists, you will receive a warning. You cannot have duplicate codes.In some cases, Medisoft will add a letter to the end of the new ICD-10 code. This will happen if there are several ICD-9 codes that can be directly mapped to a single ICD-10 code. Since you cannot map several codes to a single code, Medisoft will append a letter to create unique ICD-10 codes for each ICD-9 code. See Figure 17 on page 16.Note: the code with an appended letter is never used on claim forms. Claim forms will use the code in the ICD-9 or ICD-10 field, depending on the insurance carrier’s code set.
Your Code This column shows the code of the existing code, usually the ICD-9 code, if you have not entered any ICD-10 codes. This value comes from the Code field on the Diagnosis screen.
Your Description This column shows the description of the existing code. The description here comes from the Description field associated with the Code field on the Diagnosis screen.
ICD-9 Code This column shows you the ICD-9 code.
ICD-9 Description This column shows you the ICD-9 description.
ICD-10 Code This column shows you the ICD-10 code.
ICD-10 Description This column shows you the ICD-10 code’s description.
Select/De-Select All Click this button if you want select or clear all codes in the box.
Create Selected Codes Click this button when you are ready to create the ICD-10 codes.
Cancel Click this button to cancel all changes.

The Other Mappings tab shows you ICD-9 codes that have multiple mappings. Select the ones that apply to your practice and click Create Selected Codes.

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Element Description
Top Grid The box shows you the existing ICD-9 codes. Click a line item to see possible matches in the bottom grid.
Your Code This column shows the code of the existing Code in your diagnosis list. This value comes from the Code field on the Diagnosis screen.Select the check box to see possible matches in the bottom grid.When you select the check box, Medisoft will auto check all options in the bottom grid. You can clear items in the bottom grid. As long as one item below is selected, the top check box will remain selected. If you clear the top check box, then all selections in the bottom grid are cleared as well. If you manually clear all the check boxes in the bottom grid, the top check box will be cleared. If you use Select/Deselect All, the top check box will be selected or cleared depending on the state.
Your Description This column shows the description of the existing code. The description here comes from the Description field associated with the Code field on the Diagnosis screen.
ICD-9 Code This column shows you the ICD-9 code.
ICD-9 Description This column shows you the ICD-9 description.
Bottom Grid  This section of the screen shows you the possible ICD-10 matches for the highlighted item in the top grid.
New Code Select the check box to view the new code that will be created. If you want to change it, click in the column and enter your own code. If the new ICD-10 code already exists, you will receive a warning. You cannot have duplicate codes.In some cases, Medisoft will add a letter to the end of the new ICD-10 code. This will happen if there are several ICD-9 codes that can be directly mapped to a single ICD-10 code. Since you cannot map several codes to a single code, Medisoft will append a letter to create unique ICD-10 codes for each ICD-9 code.Note: the code with an appended letter is never used on claim forms. Claim forms will use the code in the ICD-9 or ICD-10 field, depending on the insurance carrier’s code set.
ICD-10 Code This column shows you the ICD-10 that is a possible match.
Standard ICD-10 Long Description This column shows you the long description for the ICD-10 code.The short description is not shown but is displayed on the Diagnosis Entry screen. The long form appears here to help you with making decisions about which codes to map.
ICD-9 Code  This column shows you the existing ICD-9 Code that would be matched to the ICD-10 code.
Standard ICD-9 Long Description  This column shows you the existing description for the ICD-9 code that would be matched to the ICD-10 Code.
Select/De-Select All Click this button if you want select or clear all codes in the box.
Create Selected Codes Click this button when you are ready to create the ICD-10 codes.
Cancel Click this button to cancel all changes.